First Impressions Assistant
3.
2 Marion, IN Marion, IN Estimated:
$25.
3K - $32.
1K a year Estimated:
$25.
3K - $32.
1K a year Description:
Job Summary and
Responsibilities:
Responsible to provide reception, clerical, and secretarial support in an organized, efficient, and courteous manner.
Requirements:
Job Details:
Customer Services Perform reception duties (greeting public, answering telephone calls, and delivering messages) in a courteous and efficient manner.
Clerical and Record Keeping Perform clerical tasks for administrative departments as needed in an effective and accurate manner.
Close attention to detail for accuracy required while protecting the confidentiality of protected health information (PHI).
Maintain and organize agency forms in adequate supply.
Assist the Marketing and Executive Coordinator to monitor and maintain office supply requests and restocking supplies as needed.
Replenish administrative office copier daily.
Receive, sort, and distribute internal and external mail throughout the agency.
Monitor and maintain paper and/or electronic filling systems/procedures for all business office records including accounts payable and individual served financials.
Maintain centralized filing system (Prism) for individual served records.
Assist Human Resources in record keeping, tracking, and other clerical roles while protecting the confidentiality of employee information and records.
Housekeeping Promote agency wide safety and housekeeping as according to OSHA regulations as well as take a proactive approach to preventative maintenance and delivery of quality service.
Maintain break room by keeping it supplied and clean.
Required Competencies:
Occupational Competencies Minimum of a high school diploma.
Two years of experience in general office procedures preferred.
Computer experience required.
Foundational Competencies Enthusiasm:
Willingness to work and to follow simple instructions.
Outlook:
Cooperative attitude toward co-workers and supervisors.
Skills and Abilities:
Adaptability and Flexibility, Teamwork, Communication (written and oral), Initiative, Judgment, and Focus on Safety.
Reading Comprehension:
Understanding written sentences and paragraphs in work-related communications.
Judgment and Decision Making:
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Time Management:
Managing one's own time and the time of others.
Job Details:
Knowledge:
Working knowledge and proficiency in Windows-based programs, graphics, spreadsheets, and word processing applications.
Knowledge of general office procedures and equipment usage.
Command of the English language, both orally and written form.
Skills and Abilities:
Accurately keyboard at 40 wpm.
Strong adaptability and flexibility, teamwork, communication, initiative, judgment, problem solving, organizational, and time management skills.
Physical Demands:
Must be able to bend, stoop, or stand for long periods of time and push, pull and maneuver, up/down, with accommodation to specific jobs.
Must be able to wear all required personal protective equipment such as, but not limited to:
gloves, masks, gowns, face shields, shoes, ear plugs, etc.
Must be able to follow all required safe and universal precaution practices during a pandemic and as required otherwise.
Other:
This job description indicates the general nature and level of work expected.
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required.
Employee may be asked or required to perform other duties as needed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Marion, IN Marion, IN Estimated:
$25.
3K - $32.
1K a year Estimated:
$25.
3K - $32.
1K a year Description:
Job Summary and
Responsibilities:
Responsible to provide reception, clerical, and secretarial support in an organized, efficient, and courteous manner.
Requirements:
Job Details:
Customer Services Perform reception duties (greeting public, answering telephone calls, and delivering messages) in a courteous and efficient manner.
Clerical and Record Keeping Perform clerical tasks for administrative departments as needed in an effective and accurate manner.
Close attention to detail for accuracy required while protecting the confidentiality of protected health information (PHI).
Maintain and organize agency forms in adequate supply.
Assist the Marketing and Executive Coordinator to monitor and maintain office supply requests and restocking supplies as needed.
Replenish administrative office copier daily.
Receive, sort, and distribute internal and external mail throughout the agency.
Monitor and maintain paper and/or electronic filling systems/procedures for all business office records including accounts payable and individual served financials.
Maintain centralized filing system (Prism) for individual served records.
Assist Human Resources in record keeping, tracking, and other clerical roles while protecting the confidentiality of employee information and records.
Housekeeping Promote agency wide safety and housekeeping as according to OSHA regulations as well as take a proactive approach to preventative maintenance and delivery of quality service.
Maintain break room by keeping it supplied and clean.
Required Competencies:
Occupational Competencies Minimum of a high school diploma.
Two years of experience in general office procedures preferred.
Computer experience required.
Foundational Competencies Enthusiasm:
Willingness to work and to follow simple instructions.
Outlook:
Cooperative attitude toward co-workers and supervisors.
Skills and Abilities:
Adaptability and Flexibility, Teamwork, Communication (written and oral), Initiative, Judgment, and Focus on Safety.
Reading Comprehension:
Understanding written sentences and paragraphs in work-related communications.
Judgment and Decision Making:
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Time Management:
Managing one's own time and the time of others.
Job Details:
Knowledge:
Working knowledge and proficiency in Windows-based programs, graphics, spreadsheets, and word processing applications.
Knowledge of general office procedures and equipment usage.
Command of the English language, both orally and written form.
Skills and Abilities:
Accurately keyboard at 40 wpm.
Strong adaptability and flexibility, teamwork, communication, initiative, judgment, problem solving, organizational, and time management skills.
Physical Demands:
Must be able to bend, stoop, or stand for long periods of time and push, pull and maneuver, up/down, with accommodation to specific jobs.
Must be able to wear all required personal protective equipment such as, but not limited to:
gloves, masks, gowns, face shields, shoes, ear plugs, etc.
Must be able to follow all required safe and universal precaution practices during a pandemic and as required otherwise.
Other:
This job description indicates the general nature and level of work expected.
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required.
Employee may be asked or required to perform other duties as needed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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